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Operations Analyst

/in /by

This role predominately supports the Operations team that manage the main operating systems within
the Client. You will have significant interactions with the users of these systems, sales, recruitment and
customer success. You will need good engagement skills with and attention to detail mindset along with
strong MS 365 skills.

VMS Management (Vendor Management System)
• Managing maintenance/updates, user admin, support for VMS systems including Fieldglass, Ariba and Beeline
• Manage the roll out of new VMS technology via Bullhorn.

Projects
• Coordinate business and tech orientated projects mainly from the Operations team related to updates with Bullhorn, Fasttrack and smaller integrated tech vendors.
• Facilitate discussions with project stakeholders, sales, recruitment and customer success teams.

Compliance & Process
• Performing monthly audits on the quality of placements on Bullhorn “Job Order” Audits, documenting those audits, reaching out to team leaders to ensure non-compliance is fixed, preparing consolidated annual reporting for ISO audits.

Database Integrity
• Identifying duplicates of contacts and candidates – as advised by the business and identified through
automations.
• Manage Operations email box

CV Formatting
• Format CVs for the recruitment teams using templates that are applicable for the end client.

Qualifications:
• Knowledge of the Bullhorn recruitment system highly desirable.
• Knowledge of Vendor Management Systems used in large corporations like Fieldglass, Beeline, Ariba.
• Experience in supporting Recruitment Team in terms of documentation, administration, CV formatting, updating and maintaining ATS